Last updated 28 August 2026
Who we are
The Vicarage & Cottage is let by Brocklesby Activities Limited, a company registered in England and Wales (no. 12226892), incorporated on 25 September 2019. We are the data controller for the personal information described here.
Registered office: Estate Office, Brocklesby Park, Brocklesby, North East Lincolnshire, DN41 8PN. That is the estate office, not the house itself.
Questions, or any request about your data: office@brocklesby.co.uk or 01469 560214.
ICO registration number
What we collect
Only what you type into a form, and the little every website sees.
- When you enquire or request a booking: your name, email address, telephone number if you give one, the dates and party size you have in mind, which house interests you, whether you are bringing a dog, any extras you tick, and whatever you write in the message box.
- Automatically: our host keeps short-lived server logs, which include IP addresses, to keep the site up and defend it from abuse.
We have no analytics, no advertising pixels and no tracking of any kind. We do not know who visits this site, and we would rather not.
Please don’t send us health information, card numbers or anything else sensitive through the form — we don’t need it, and email is not the place for it.
Why we hold it, and on what basis
- To answer you and arrange a stay. Where this leads to a booking, the basis is that the processing is necessary to take steps at your request before entering a contract, and then to perform it.
- To run and secure the website. Our legitimate interest in a site that works and is not abused.
- Cookies for the Google map. Your consent, which you can withdraw at any time.
We do not send marketing email, and we will not add you to a mailing list because you asked about availability. If that ever changes we will ask you first.
Who else sees it
We do not sell personal data and never will. These are the services that make the site work; each acts on our instructions.
| Service | What it does | Where |
|---|---|---|
| VercelWebsite hosting | Serves the site and keeps short-lived server logs, which include IP addresses, for security and diagnostics. | EU and USA |
| ResendEmail delivery | Delivers enquiry and booking-request forms to the estate office. Receives whatever you put in the form. | EU (Ireland) |
| SanityContent management | Stores the words and pictures that make up the site. Holds no guest data. | EU and USA |
| Google MapsMap on the directions page | Loads only if you accept cookies. Declining shows an OpenStreetMap map instead, which sets nothing. | USA |
| OpenStreetMapCookie-free map | The map shown by default. Sets no cookies; your browser requests map images from its servers. | United Kingdom and EU |
Where a service transfers data outside the UK, that transfer relies on the UK government’s adequacy decisions or on standard contractual clauses with the UK addendum.
If you booked through an agency such as Rural Retreats, they hold your booking under their own privacy notice, not this one.
Cookies
This site sets no cookies of its own. No analytics, no advertising, no tracking. There is one exception, and it is optional.
- The Google map on our directions page sets Google’s own cookies when it loads, which is why we ask first. If you decline, we show an OpenStreetMap map instead — same pin, no cookies.
- Your cookie choice is remembered in your browser’s local storage rather than in a cookie. It stays on your device and never reaches us.
How long we keep it
Enquiries that don’t become bookings are kept while they are still live and then cleared out. Booking correspondence is kept for as long as we need it for the stay and for the tax and accounting records we are required to hold afterwards. Server logs are short-lived.
Exact retention periods — to be set with the estate office.
Your rights
Under UK data protection law you can ask us for a copy of your personal data, to correct it, to delete it, to restrict or object to what we do with it, and to receive it in a portable form. Where we rely on consent, you can withdraw it at any time. We do not make automated decisions about you.
Write to office@brocklesby.co.uk and we will respond within a month.
If we get it wrong, you can complain to the Information Commissioner’s Office at ico.org.uk or on 0303 123 1113. We would rather you told us first, so we can put it right.
Changes
If we change how we handle your information we will update this page and the date at the top. Material changes to anything you have consented to mean we ask again.